In a recent conversation within the IT industry, an enlightening discussion unfolded between an Architect and a Project Manager regarding the differentiation between risks and issues. Here's a glimpse of their exchange:
🧱 Architect: "The storage drive ABC crashed due to overheating. We must open a risk, assign an owner, and devise a mitigation plan."🧑💼 Project Manager: "Hold on, if it's already happened, it's an issue, not a risk. What's the big picture here?"
🔍 Architect: "It did happen today, but I foresee it might cause issues to other server components due to unbalanced heating."
🧑💼 Project Manager: "Now I understand. We have to address it as an issue in our log for immediate action and as a high-severity risk with a detailed risk register entry."
🛡️ Architect: "Why can't we mention it together?"
🧑💼 Project Manager: "Issues and risks are logged separately for good reason. Issues are events that have already occurred and need immediate attention, while risks are potential problems that may or may not transpire. It's all about proactive vs. reactive management."
🔒 Architect: "So, both issues and risks require mitigation plans?"
🧑💼 Project Manager: "Issues usually don't need mitigation plans since they demand immediate action. However, if an issue could impact the project in the future, a mitigation plan becomes necessary. Mitigation plans are about reducing the impact or likelihood of a risk event."
🗓️ Architect: "How often should we discuss them?"
🧑💼 Project Manager: "Issues are daily discussions until closure, while risks need periodic reviews, typically during weekly or less frequent status or dedicated risk review meetings."
💡 The exchange highlights the importance of a clear distinction between risks and issues and the necessity of strategic management for a successful project outcome.
Let's keep the conversation going on effective project management!